ID Card System Help Center

1. How Students Check ID Card Profile

Students can verify their profile details without logging in by visiting the Student Portal.

1. Enter your Roll Number or Registration Number.
2. Enter your Registered Mobile Number.
3. Click Check My Data to view your full student profile and photo.

2. Understanding Status Badges

• Pending Review: Office staff has not verified your details yet.
• Officially Verified: Office staff has officially reviewed and verified your record.
• Confirmed (Final): Final stage completed by you. No further action needed.
• Correction Pending: Your requested correction is pending office review.

3. When "Everything is Correct" Button Appears

The green "Everything is Correct" button will become visible when ALL 3 conditions are met:

1. Staff Officially Verified: Staff/Admin must have marked your record as verified.
2. Photo Uploaded: Your student photo is present on disk.
3. All Fields Filled: Name, Roll No, Reg No, Course, Session, Gender, Father Name, DOB, Mobile, Address, City, Pincode are filled out.
4. When all 3 conditions are met, click "Everything is Correct" to complete the final stage. Once confirmed, the button permanently hides.

4. Requesting Profile Corrections

If any details are incorrect, click Edit My Details to submit corrections to the office. (Note: Once officially verified or final confirmed, the edit button hides to protect data integrity).

1. Account Registration with Official Email

New staff and system users must register using their official institution email address ending with @uasc.ac.in.

1. Go to the Sign Up Page (https://idcard.uasc.ac.in/signup.php).
2. Enter your Full Name, Username, Department/Course, and official email prefix.
3. Choose a strong password and click Register Account (or use Google Sign-up if configured).

2. Email Activation Link & 24-Hour Auto-Deletion

Upon registration, an automated activation link is sent to your official email ID.

1. Check your official email inbox for the subject "Activate Your Account".
2. Click the Activate Account button inside the email.
3. Your account status will immediately transition to active, allowing you to log in.
4. Important: Unactivated accounts are automatically purged after 24 hours. If expired, simply sign up again.

Overview of Tracked Tasks

The Pending Tasks dashboard groups student workflow requirements department-wise:

• Pending Data Entry: Records missing essential profile fields (father name, DOB, mobile, address).
• Pending Photo No.: Students missing assigned photo numbers.
• Pending Student Verify: Unconfirmed student records.
• Correction Requests: Active student correction requests pending staff review.
• Pending Staff Approval: Records awaiting official staff verification.

Tip: Clicking any pending count badge navigates directly to the relevant pre-filtered management tool.

Key Features

• Filtering & Searching: Filter by Course, Academic Year, Verification Status, Print Status, or search by Name/Roll/Reg No.
• Bulk Verification: Select multiple students and click Bulk Verify to approve in batch.
• Data Export: Export records to CSV, vCard, or ZIP archives containing student photos.
• CSV Quick Import: Upload student lists using the standardized CSV template.

1. Bulk Photo Update (bulk_photo_update.php)

Quickly assign photo numbers to students department-wise to streamline studio photo matching.

2. Bulk Photo Upload (bulk_upload_photos.php)

Upload a ZIP file or multiple photo files named after photo numbers or registration numbers. The system automatically compresses and matches images to student profiles.

Card Printing Workflow

1. Filter students by Verified Pending Print.
2. Select students and click Print Selected Cards or print temporary ID badges (print_temp_id.php).
3. Toggle print status to Printed to keep track of completed physical ID cards.

1. Attendance Tracking (attendance.php)

Mark daily attendance (Present, Absent, Late, Excused) by date and course.

2. Fees Management (fees.php / fee_payment.php)

Set up department fee structures (Tuition, Lab, Exam, Bus, Hostel), collect fee payments, generate payment receipts, and review daily collection reports.